Presentation Package
At the end of the CACoM course, each team presents and submits a complete package summarizing their project results. Your Presentation Package consists of four elements:
- 🎬 One-minute video – your concise highlight pitch
- 🖼️ Poster – the visual summary of your work
- 🗣️ Oral presentation – a brief in-person walkthrough of your poster, followed by discussion and defence of your project during the poster session
- 📦 Reproducibility package – all materials required to verify or reproduce your work (e.g., report, code, diagrams, raw data, data summaries)
These four components together demonstrate what you did, what you found, how you did it, and why it matters.
🎬 One-Minute Video
Purpose
The short video serves as your project teaser — a dynamic summary that communicates your idea and results to a broad audience.
Requirements
| Aspect | Specification |
|---|---|
| Length | ≤ 1 minute |
| Format | MP4, 1080p preferred |
| Content | (suggestion: ) Problem statement → approach → key insight/result → impact |
| Tone | Professional but creative; voiceover or captions encouraged |
| Deadline | Same as poster submission |
You may use slides, screencasts, or short footage — whichever best communicates your story.
Keep it concise and focused: if you can explain it in 40 seconds, without it feeling rushed or incomplete, even better.
Avoid “promotional-style” videos with no scientific substance.
This is not a startup pitch, music video, or cinematic trailer — it's a compact scientific communication.
Every second of your video should serve a purpose: to clarify the question, method, or finding.
If a clip doesn't contribute to understanding your project, cut it out.
That said, if you enjoy being creative — go for it! Having fun while making your video can be valuable in its own right. Just remember: creativity is welcome, but it's not what's graded — clarity and scientific focus are.
🖼️ Poster
Purpose
The poster communicates your project's motivation, methods, results, and conclusions in a clear and visually engaging way. It should be understandable to an interdisciplinary audience of data scientists, clinicians, and engineers.
Requirements
| Aspect | Specification |
|---|---|
| Format | A1 (portrait or landscape) – PDF for submission |
| Content | Title, author names, affiliations, abstract, motivation, data/methods, results, discussion, key references |
| Style | Clear visual hierarchy; avoid dense text; highlight key findings and visuals |
| Figures | High-resolution, properly labeled, with readable axes and units |
| Acknowledgments | Include collaborators, data sources, and supervision info |
Think of your poster as an extended abstract — a self-contained overview that someone can understand in 2–3 minutes without you explaining it.
🗣️ Oral Presentation (Poster Session)
Structure
During the final session, each team will:
- Present their poster and video highlight.
- Answer questions from peers, instructors, and invited guests.
- Demonstrate any relevant code, app, or prototype (if applicable).
Timing
- 2 minutes presentation + 3 minutes Q&A (TBD – might be adjusted based on the number of teams, closer to the date of the symposium).
Evaluation
The session contributes to your Grading under the Presentation & Communication criterion. You will be assessed on clarity, visual quality, timing, and ability to answer questions.
Poster session
Additionally, you will be asked to participate in the poster session, which provides an opportunity for informal discussions with attendees of the symposium. Keep in mind that course evaluators may also attend and use these interactions as part of their broader assessment of your understanding and communication skills.
📦 Reproducibility Package
Purpose
The reproducibility package documents how you achieved your results and enables others to repeat or extend your work. It ensures transparency and scientific credibility.
Contents
Your package may include:
- Report — short technical summary or extended poster write-up
- Code — scripts or notebooks used for analysis (with instructions)
- Data description — what data were used, how they were obtained, and any preprocessing steps
- Figures / diagrams — plots, architectures, or flowcharts explaining the workflow
- README file — instructions for reproducing key results
- and other relevant materials
Your reproducibility materials should make it possible for someone familiar with the field to rerun your analysis or replicate your figures without having to contact you.
Format
A compressed folder (.zip or .tar.gz) or Git repository link, organized with clear subfolders (e.g., /code, /data, /report).
Evaluation
This component is graded under Results, Analysis & Reflection and Reproducibility criteria.
Incomplete or disorganized submissions will reduce your score even if the project itself is excellent.
See Reproducibility Package for detailed guidelines on structure, documentation, and best practices.
Submission Package Overview
When submitting, send smaller materials by email to Prof. Martin Daumer (CC Pooja N. Annaiah) and upload larger files (poster, video, reproducibility package) to the official Google Drive folder, which will be shared with all teams in due course.
| Component | Format | Destination / Method |
|---|---|---|
| Poster | PDF (A1 format) | Google Drive folder |
| One-minute video | MP4 | Google Drive folder |
| Oral presentation | In-person | During the poster session |
| Reproducibility package | Folder or Git link | Google Drive folder or Git repository link |
| Short communications / questions | Text / PDF | Email to Prof. Martin Daumer (CC Pooja N. Annaiah) |
Once projects are approved and group numbers are assigned, always include your group number in the email subject line when submitting or corresponding. The link to the shared Google Drive folder will be provided after project approval, closer to the submission deadline. Do not upload sensitive or proprietary data to public repositories.
- Overloading posters with text or raw code outputs
- Submitting videos longer than 1 minute
- Missing acknowledgments or dataset descriptions
- Disorganized reproducibility folders
- Submitting only code without documentation or report
- Forgetting that presentation quality and reproducibility both impact your grade
Quick Checklist
Before the submission deadline, make sure the following are complete:
- Poster (A1, PDF) finalized, clear, and scientifically accurate
- One-minute highlight video completed and polished
- Oral presentation rehearsed and timed (3 + 2 minutes)
- Ready to walk through and defend every aspect of your poster during the session
- Reproducibility package complete, documented, and uploaded
- All materials submitted to the shared Google Drive folder and confirmed by email to Prof. Martin Daumer (CC Pooja N. Annaiah) before the deadline