Skip to main content

CACoM Project Checklists

Use these checklists throughout the semester to keep your project on track. They summarize the most important requirements and good practices from across all CACoM materials — from proposal to presentation.

You don't have to submit these lists; they're for your self-assessment and team coordination.

Topic Refinement​

Make sure your project idea is specific, relevant, and feasible.

  • Defined a specific, testable research question
  • Identified data sources and ensured access or collection feasibility
  • Clarified inputs, outputs, and evaluation criteria
  • Motivated the clinical, physiological, or scientific relevance
  • Outlined a feasible method (computational, analytical, experimental, or survey) and fallback plan
  • Discussed the idea in mini-pitch sessions and incorporated feedback
  • Prepared your proposal using the official template
  • Sent your finalized proposal to Prof. Martin Daumer (CC Pooja N. Annaiah) by the deadline
  • Received formal topic approval

📖 See: Refinement Guide & Proposal Guide

Project Execution​

Track your progress and internal organization.

  • Roles and responsibilities within the team clearly assigned
  • Communication channels (e.g., email, Slack, shared docs) agreed upon
  • Collaborator (if any) introduced to the whole team and instructors
  • CACoM instructors CC’d on all external correspondence
  • Regular check-ins and progress summaries documented
  • Methods piloted or tested on a small subset early
  • Evaluation metrics defined and validated
  • Draft results reviewed internally at least two weeks before presentation
  • Feasibility risks reviewed and fallback options in place

📖 See: Collaboration Policy

Presentation Package​

Everything ready for your final presentation and poster session.

  • Poster visually clear, self-contained, and scientifically accurate
  • 1-minute video concise, purposeful, and non-promotional
  • Oral presentation rehearsed and timed (~3 minutes + ~2 minutes Q&A)
  • Able to walk through and defend every element on the poster
  • Figures and references labeled and consistent with results
  • All collaborators and contributors acknowledged
  • No confidential or proprietary data shown publicly
  • All materials uploaded before the deadline to the shared Google Drive

📖 See: Presentation Package

Reproducibility Package​

Ensure that others can understand and, if permitted, rerun your work.

  • Code organized, commented, and runnable from clean start
  • README explains exactly how to reproduce results
  • All dependencies and environments listed (requirements.txt, environment.yml, etc.)
  • Data sources documented and correctly classified (synthetic / anonymized / pseudonymized)
  • Sensitive data not uploaded publicly
  • Real or partner-provided datasets stored only in CACoM Google Drive
  • Proprietary or restricted components clearly marked and described
  • All core figures and results reproducible from provided scripts
  • Reproducibility verified by another team member before submission

📖 See: Reproducibility Package & Data Privacy Policy

Collaboration Conduct​

Professionalism during external partnerships.

  • CACoM instructors CC’d on first emails and informed of ongoing contact
  • Communication polite, timely, and traceable (email preferred)
  • Meetings scheduled, confirmed, and followed by short summaries
  • Feedback acknowledged and acted upon
  • Confidential and proprietary information handled responsibly
  • Boundaries of collaborator-owned materials respected
  • Collaboration issues or delays promptly reported to instructors

📖 See: Collaboration Policy

Academic Integrity & AI Tools​

Stay transparent and responsible when using AI or external materials.

  • AI used only to assist, not replace, reasoning or authorship
  • You can explain and defend all results, figures, and text
  • All external sources (papers, datasets, code) properly cited
  • Any meaningful AI assistance briefly acknowledged in report or README
  • No fabricated or unverifiable references
  • Plagiarism check completed before submission

📖 See: AI Tools & Academic Integrity & Plagiarism & Citation Policy

Final Submission​

Final checks before sending your complete package.

  • Poster (A1 PDF) finalized and verified
  • 1-minute video (MP4, ≤1080p) uploaded
  • Reproducibility package zipped or linked (GitHub + Google Drive)
  • Google Drive submission confirmed and accessible
  • Email to Martin & Pooja includes [CACoM Semester][Group #][Title]
  • File names consistent and descriptive (no “final_v3_last.pdf”)
  • Deadlines double-checked on the Schedule
  • Team agrees on final version and internal approval before submission

📖 See: Schedule & Grading & Rubric

Quick Navigation​